I worked with Hands Up on this project for inclusive, inter-generational arts charity Magic Me. They run a project called Cocktails in Care Homes, which… well, it does what it says on the tin: runs cocktail parties in care homes. How cool is that?! ?
The Hands Up team, an I personally, loved the charity and the project from the start and were keen to help them out. They’ve been one of my favourite clients so far.
The Cocktails in Care Homes project wanted a new, project-specific website that would also serve as a portal for volunteer management.
After some initial exploration of the options at hand, we decided with them that implementing a complete CRM in the website wasn’t the best thing to do. We worked with Magic Me to make a decision that the website would manage the volunteers in a very project-specific way, but reporting would be handled by a specialist tool that Magic Me could use for other projects.
This decision allowed us to select WordPress as a CMS with some premium plugins – along with some clever customisations – doing the heavy lifting of managing volunteers and events.
We designed the user experience for the volunteers, nailed down the requirements and got building. We worked closely with the client the whole way through to make sure we delivered exactly what they needed. We helped with design and branding, provision of high-quality managed WordPress hosting, transactional email, and a host of other details.
They now have all their events management, inductions session bookings, and party bookings and volunteer registers online and automated. They have custom reports to pass into the monitoring software. And they have alerts and emails for critical events.
Much of the functionality here is behind a login, so can’t be shown. You’ll have to take my word for it – it’s pretty clever!
As well as getting a fantastic new mobile-friendly website that showcases the project, the highly customised user experience and back-end administration has given the Magic Me team some great administration efficiencies. This will not only enable them to scale Cocktails in Care Homes to run far more parties, but has generally been greeted with celebration in the Magic Me offices:
Cheering in the office as volunteer management log that took days&15 spreadsheets can now be done at a touch of a button!Thank U @HUdigital
— MagicMe (@MagicMeArts) September 29, 2016
In fact, their Twitter feed is generally a thing of joy. I suggest you follow @magicmearts now, and…if you’re in London…why not check out the project and consider volunteering.